How BoomPop saves you time and money on event planning

News

Apr 11

News

How BoomPop saves you time and money on event planning

BoomPop Team · 4/11/2023

BoomPop Event Budget Optimizer Infographic

Is DIY event planning the most affordable option for companies? That’s a common assumption, but we believe in most cases, it actually ends up costing you more.

You might think hiring an event planner is a luxury—something only big companies with endless budgets can afford. In our experience, that’s rarely the case. Our customers range from startups of 20 to companies with thousands of internationally distributed employees.

But it is true that corporate travel and events have risen in cost. As we discussed in our post on how to save money when planning your event, pent-up demand from the pandemic, global food and fuel inflation, and labor shortages have driven the per-attendee cost for business travel up by over 25% since 2019.

Despite that increase, most leaders agree that in person events are crucial for their organization’s success. It’s much rarer today for leaders to be unsure of whether events are worth the spend—they’ve seen the impact on employee engagement and customer relationships, but the state of the economy does mean budget is top of mind.

If your organization wants to save money on your next event, we believe hiring a planner is your best bet. Here’s three examples of how our planners save money for organizations like yours.

Using data to get the best rates

Knowing the best times to travel to a certain location can require in-depth research on seasonal rates and whether there will be events driving up hotel costs.

We’ve completely eliminated those hours of research with our Budget Optimizer, a proprietary tool that sorts and analyzes over 2 million data points on hotel pricing.

This allows our event planners to quickly compare rates across different days and weeks to make sure you’re booking the most affordable option.

Schedule a call with our event experts to see it in action.

Expert negotiation

Anyone can search through hotel rooms, find a rate that fits their budget, and book their stay. What not everyone might know is the kind of deals, group specials, and corporate perks that many accommodations offer.

Not only do we have established relationships with hotels that help us find the best deals for you, our expert planners know how to effectively negotiate on your behalf. They’ll work behind the scenes to ensure you save as much as possible, including discounts on food and beverage, meeting space, AV equipment, and more.

Saving you time and operational costs

Companies best suited to hiring an external planner are those who want to make the most of the resources they have. Why? Because event planning is time-consuming, complicated work. When it’s being done by someone whose full-time job isn’t event planning, it becomes even harder.

Our planners have extensive knowledge of the best hotels, restaurants, activities, sights, and experiences for you to enjoy. No more Googling for hours hoping to find the perfect options—just tell us any ideas or preferences, and we bring you personalized suggestions that fit your budget.

Not only that, but you’ll save yourself the headache of endless back-and-forth with vendors on event logistics and details. While you focus on making your organization successful, we focus on making sure every detail of your event is squared away.

Save time and money on your next event

Want to learn more about how to save money on your next event? Explore some of our favorite affordable destinations, check out our budget-friendly packages, or get in touch with our planning team today.