From the heart of an event planner

Guest posts

Jan 12

Guest Posts

From the heart of an event planner

Josi Hughes · 1/12/2024

There is something so magical about the ending of an event. It's bittersweet and so wholesome. Months of production planning, vast spreadsheets, and client meetings all wrapped up in a bow and executed to perfection. It's complete bliss. It's complete organized chaos. It's complete dedication. And then it's over—a high I've been chasing for over a decade.

Crafting signature experiences and the power of purposeful event planning

It always leads back to intention when I think about designing events and what I love to bring to the table. When working with clients, my main goal is to become an absolute extension of their team. And I'm not just talking about a personality hire! I want to know what brings them together as a business. I want to understand their values, where they are from, and what their company story is from the beginning. I want to immerse myself in what makes them great and build the event’s foundation from there.

When clients come to us at BoomPop, they seek guidance on creating a signature experience for their team. One that is special and motivating and captivating and memorable. Amid the hustle and bustle of our fast-paced world, we all yearn to pause for a moment and establish meaningful connections. We want to feel like we belong, and we want to feel like we matter. And I want to foster that with a meticulous blend of creativity, passion, and personalized attention. That passion ignites a fire, and we, as designers, refuse to let that spark die out.

Intentional retreats means building authentic connections

A foundation of genuine connection and purpose has always backed the most successful events I have planned. It's not just about creating a visually stunning spectacle; it's about weaving a narrative that resonates with the essence of the client's identity. The heart of an event lies in its intention, and at BoomPop, we understand that profoundly. Being privy to our client’s story allows us to curate an experience that reflects their brand and becomes a chapter in the ongoing narrative of their success.

A year of extraordinary events

From orchestrating beach Olympics to exploring enchanting cave tours. From crafting exquisite chef's dinners to navigating the waves on a dolphin cruise. From the vast production of red carpet awards events to the cozy allure of s'mores and storytelling in a mountain cabin—2023 was a journey filled with remarkable achievements with so many unique teams.

Meaningful roundtables, DIY content, experienced facilitators, mindful workshops, and a focus on the depth of the programming can really take it to the next level. Taking an itinerary and adding a little bit of spice is what I enjoy the most. "How can I elevate this? What emotions and sense of belonging can I create here? Can there be glitter somewhere? Each of our extraordinary retreats is a testament to the strong foundation laid by the relationships we fostered right from the very beginning. Networking is an absolute superpower, and I am so proud of our team of event designers who genuinely understand the value relationships bring to the table.

At BoomPop, our commitment to intention extends to every part of the planning process. An event is not merely an isolated moment but a narrative continuation that leaves a lasting impression. It's about creating an environment where attendees don't just witness an event; they become a part of it. Every detail is significant, from the selection of accomodations and meals and the intricacies of travel and logistics, as well as the thoughtful curation of content and character development. From the late-night happy hours to the early morning meeting sessions, each element is carefully considered, recognizing that in the production of event planning, every single moment matters.

The art of infusing stories and crafting magic

Building this bridge between the client and the event is a journey. It's about temporarily becoming a part of their world, understanding the highs and lows, and infusing that story into the aspects of the occasion.

When the event days arrive, it's not just a culmination of tasks; it's the manifestation of shared dreams and aspirations. This is what we do. It's a magic that leaves an impression woven with purpose and gratitude. And with each event, we continue to craft experiences that resonate from the heart. Always.